Alliance Automotive Group UK & Ireland is a leading distributor of passenger and commercial vehicle parts to over 36,000 independent garages, franchise networks and public services throughout the UK and Ireland. Our strategically designed network, supported by strategic acquisitions, positions us as a market leader in providing automotive parts distribution services to the aftermarket.

Supported by a top-tier logistics network comprising over 300 local stores, 20 Regional Distribution Centres, our state-of-the-art 1 million square foot National Distribution Centre, and a workforce of over 6,000 colleagues, our business model prioritises maintaining an extensive and readily available product range to uphold the quality of our service offerings.

The Administrator role will form a key part of the Group HR Function based at our head office in Milton Keynes. Day to day activities will involve:

• To be the first point of contact for any HR query, via email or telephone.

• To respond to general queries from managers and employees, directing them to the appropriate policies and procedures, and escalate issues of concern to the appropriate HR Advisor, Group HR Manager or HR Director.

• To prepare contracts and issue onboarding documents for any new starters and internal moves, along with letters for any changes to employee terms and conditions e.g. flexible working/change of hours/change of location as appropriate.

• Ensuring all starters, leavers and change notifications are collated with all relevant documentation and to provide all details to the payroll team for processing.

• To maintain and update electronic personnel record systems containing all employment-related information including absence, holidays, starters and leavers, benefits and equality and diversity. 

• To handle maternity, paternity, adoption, shared parental leave and parental leave administration where appropriate, and liaise with payroll to ensure correct payments are processed. 

• To administer employee leaver processes as appropriate including producing letters and exit interview analysis. 

• Ensure all paper and electronic personnel records are accurate and up to date.

• Helping with HR Projects.

The ideal candidate would ideally have:

• Experience of working within a fast paced, high-performance team, while keeping calm under pressure.

• Proven ability to plan and prioritise a busy workload and meet agreed targets/deadlines.

• Previous Administration experience.

• Strong written and verbal communication.

• Computer literate with programs such as word and excel.

• Be able to uphold a confidential approach to all interactions and tasks.

• Knowledge / Experience working in HR or Recruitment is an advantage, however, is not essential.

• An interest in HR and the wish to develop this further would be a benefit.

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Alliance Automotive Group is an equal opportunities employer.